Customize the Reports list

The following actions are available to customize the view of the [Reports|ServerBackupManager:Access reporting] list:
* Sort the items in the list
* Manage the number of items per page
* Filter the list
{info:title=Tip}You can use these functions to search ("bubble up") for the necessary items in the list.{info}


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h3.


h3. Sorting the List

You can sort the _Reports_ list on the basis of column content in ascending or descending order. For example, you might want to put a list of reports in alphabetical order. To do this, click the _Name_ column header.

For more information, refer to [Customize the Protected Machines list|http://wiki.r1soft.com/display/ServerBackupManager/Customize+the+Protected+Machines+list#CustomizetheProtectedMachineslist-SortingtheList], which sorts the same as the _Reports_ list.

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h3. Managing Items Per Page

To define a number of items per page in the _Reports_ list, enter the number of items you would like to display in the *Items Per Page* field and press Enter. The system remembers your settings. Unless you change this preference, you will see 10 items per page. The maximum number of items per page is 25. In the following example, you can enter *10* and then press Enter to display 10 items on the page.

!Page Selection - items.png|border=1!

To go to a specific page, click the page number.

!Page Selection - go to page.png|border=1!

To go to the next page, click the *Next* button. To go to the previous page, click the *Previous* button.

!Page Selection - Next.png|border=1!
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h3. Filtering the List{anchor:filter}

You can reduce the number of visible records in the _Reports_ list using the search function and Advanced search criteria. Filtered data displays only the records that meet criteria that you specify and hides records that you do not want displayed. Criteria are filter options you set to limit which records are included in the result view. You can use one or more filter options at once.

*Identification*

* *State* \- Select this checkbox to filter the list by the Report State (Enabled or Disabled).
* *Name* \- Select this checkbox to filter the list by the Volume Name.
* *Owner* \- Select this checkbox to filter the list by the Report Owner.

*By Recipients*

* *Viewers* \- Select this checkbox to filter the list by the Report Viewers.
* *Recipients* \- Select this checkbox to filter the list by the Report Recipients.
* *E-mail Address* \- Select this checkbox to filter the list by the E-mail Address to which the report is being sent.

*Scheduling*

* *Frequency Type* \- Select this checkbox to filter the list by the Frequency Type. The following Frequency Types are available:
** *On Demand*
** *Minutely*
** *Hourly*
** *Daily*
** *Weekly*
** *Monthly*
** *Yearly*
* *Last Run Time* \- Filter the list by the Last Run Time of the reports.
* *Next Run Time* \-  Filter the list by the Next Run Time of the reports.
* *Include reports that have not run yet* \- If selected, the list includes reports that have not run yet.
* *Include reports without a next execution time* \- If selected, the list includes reports without a next execution time.

The following items are available in the drop-down lists:
* *Starts with* \- To filter by Name/Owner/Viewers/Recipients/E-mail Address that begins with one or more specific characters. Type in the beginning characters of the Name/Owner/Viewers/Recipients/E-mail Address.
* *Contains* \- To filter by Name/Owner/Viewers/Recipients/E-mail Address that has one or more specific characters anywhere in the text. Type in characters that can be contained in the Name/Owner/Viewers/Recipients/E-mail Address.
* *Ends with* \- To filter by Name/Owner/Viewers/Recipients/E-mail Address that ends with one or more specific characters. Type in the ending characters of the Name/Owner/Viewers/Recipients/E-mail Address.

Click the *Filter* button in the _Advanced List Filter_ window to apply this filter to the _Reports_ list.